Smart Futures: SFI Research Career Options Forum

FAQ - Frequently Asked Questions


1. Why have I received few or no meeting requests?

  • None?  Have you activated the B2B meeting checkboxes?
  • Only a few?  - The better your profile the more meetings requests you will receive.
    Often companies want to bypass the registration quickly and do not insert meaningful and qualitative
    organisation descriptions and collaboration wishes (I am offering ..., I am looking for ...)
    A low quality profile doesn't animate other companies to get in contact with you ...


2. Why publish a high-quality collaboration profile?

  • Collaboration profiles give you the opportunity to publish and promote your collaboration wishes before and after the event.
  • Event participants but also any other web user can find and read your organisation details and your published cooperation wishes.
  • A statistical analysis of 500 matchmaking events showed that high quality profiles are visited about 50 to 150 times.
  • The better your profile the more meetings requests you will receive in the end.


3. How does the Face to Face session work?

At the Face to Face session attendees can take part in short meet and greet sessions with potential industry partners.  Meetings will be 15 minutes, which is enough to make an introduction, outline what you are looking for/interested in and forge business/research/technological connections. When the bell rings, the next meeting starts. Don't forget to give your contact information/business card.

Each participant registers with a collaboration profile which will be displayed on the event website. Each participant can select meetings online with other participants they would like to meet with. A few days before the event, each participant will receive a meeting schedule, showing WHO they will meet WHEN and WHERE.

What are the benefits of participating in the Face to Face with Industry event?

All participants can present their expertise/projects/technologies online BEFORE the event. The collaboration profiles will be extensively promoted. Participants can get in contact with each other before the event and know exactly who they will meet at the event.  The Face to Face with Industry event therefore presents a very efficient and focused way of finding new collaboration partners.


4. How can I register for this event?

Click on the green button  "Register" on the homepage to start the registration process.  


5. What type of information do I need to fill in on the registration form?

  • Form 1: Event sessions, Remarks for the event organizers
  • Form 2: Contact data (Person and Company) - Give some information about the organisation you are working for, its focus and areas of activity.
  • Form 3: Collaboration profile (if you are attending the Face to Face with Industry sessions)
    VERY IMPORTANT to receive many and high qualified meeting requests
    To ensure you receive a good number of relevant meeting requests, please fill in the collaboration profile with as much practical detail as possible, e.g. mention the areas of focus for your research or company i.e. technology/product/projects, specific innovation aspects, outline current stage of development and detail the kind of research partner you are seeking and what skills or qualifications/experience you have / are seeking. 
    The collaboration profile is your virtual business card - the higher the quality, the more participants will select you for meetings!!!


6. Who is the Participant?

The Participant is the person (Industry Partner/Researcher/Student) who will participate in the Face to Face session and is responsible for the uploaded profile.
Participants should indicate their contact details (especially e-mail and mobile phone number) to be directly informed about registration, agendas, changes in the event set-up.


7. Password?

You can choose a password during the registration.

Password forgotten?
Click on the  Login button. There you will find a link "Forgot password?". Use this link to receive a email with further instructions.
PS: The registration mails contains a so called "Autologin Link". Via this link you can directly sign-in to your personal Dashboard without entering your email address and password.

How to change the password?
Please log in with your Autologin link (you will find it in the mail you received after your registration) and go to Change Password


8. Profiles - Is it possible to insert more than one profile?

Yes, it is. Every participant has the possibility to insert several profiles. Please note that profiles are associated with participants.
The same organisation can be registered several times with different participants (contact persons).


9. Is it possible to modify my profile?

Yes, it is. Log in via the Login button or the Autologin link you have received with your registration mail.
In your personal Dashboard you can use the tabs to modify any of the content you have already inserted.

When will my profile be available online? Every profile will be quality checked by the event organizer.
If it meets the quality criteria it will be put online, if not, you will be contacted by the event organizer to adapt your profile.


10. How can I book meetings?

Booking will be opened 2 weeks before the event after most of the participants (Industry Partners/Researchers/Students) have registered.
You will be informed by email about the start of the booking.

  1. Select the link "Participants" from the main menue.
  2. Use the green button "Book meetings" which you can find on each participants profile 


11. Can I refuse a meeting request?

Yes of course.

  1. In your Dashboard select the Tab "Meetings" to list all meeting requests (Own bookings and Guest bookings).
  2. Use the button "Reject" to refuse a meeting request.


12. When will I get my personal meeting schedule?

  1. One week before the event you will receive a preliminary meeting schedule by email (contains most of the meetings)
  2. 2-3 days before the event you get your (more or less) final meeting schedule by email
  3. At the event reception desk you get the very final schedule as paper copy (taking into account last minute changes and cancellations)


13. What if, due to unforeseen reasons, I cannot participate in the matchmaking event?

Please inform the event organiser immediately.
If you have booked meetings/you have been booked for meetings, please get directly in contact with your meeting partners and tell them that you cannot keep the appointment.


closed since 19 Sep 2017
Registration 21 Jul – 19 Sep
Meeting Selection 4 Sep – 21 Sep
Event 22 Sep
Venue Pembroke Road
, Ireland
Bilateral Meetings
Participants 189
Meetings 137
Finland 1
Germany 1
Ireland 371
Netherlands 1
Others 2
United Kingdom 3
Total 382
Profile Views
Before Event4766
After Event 1378