Bilateral Meetings - How It Works

A matchmaking event is a quick and easy way to meet potential cooperation partners. Few minutes are usually enough to build connections, then the bell rings and the next talk starts.

Still curious about the process? You can check the following video prepared by Enterprise Europe Network.

What is a Brokerage Event? (YouTube Video)

Then check on the table below the steps you need to take for your participation in

Preparatory Action on Defence Research Brokerage Event.

Please consider that the timeline is indicative.





24 May

Register in the Information Day

  • Register in the Information Day. Visit EDA website.
  • Receive your confirmation.
24 May

Register in the Brokerage Event

Upload your profile

  1. Register in the brokerage event.
  2. Create a complete profile including information about your organisation and the cooperation you are interested in. 

31 May - 23 Jun Book your bilateral meetings
  • Send meetings requests to participants of your choice.
  • Meeting requests are treated as accepted as long they are not declined.
23 Jun Receive your personal meeting schedule
  • You receive your preliminary meeting schedule by email.

27 Jun

Brokerage Event

  • You receive your updated schedule at the reception desk.
  • Your schedule contains time and table number of each single meeting.
  • Meet your future partners.


The workflow in detail

1) Online registration

Register online and submit your own cooperation profile.

In your profile you can state what kind of technology/product/expertise you are offering, what kind of cooperation you are looking for and which ideas you would like to discuss with potential collaboration partners.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive.
Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningfull profile.

2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification
You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential business partners.

Booking of bilateral meetings
Once you have found the most promising business partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule
A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation
In case you have meetings the organizer needs to be sure that you will attend the event. Therefore please confirm or cancel your participation once you are asked to confirm.
Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.


4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

  • names of your conversation partners
  • number of table for each meeting

Our staff will be at your disposal during the whole matchmaking event.



closed since 20 Jun 2017
Registration 24 May – 20 Jun
Meeting Selection 2 Jun – 25 Jun
Event 27 Jun
Language English
Costs Free of charge
Venue As stated on your confirmation email.
Bilateral Meetings
Participants 250
Meetings 221
Austria 9
Belgium 86
Bulgaria 3
Croatia 3
Cyprus 3
Czech Republic 5
Denmark 6
Estonia 2
Finland 13
France 35
Germany 24
Greece 18
Ireland 3
Italy 37
Latvia 1
Lithuania 2
Luxembourg 5
Netherlands 15
Norway 2
Poland 32
Portugal 6
Romania 6
Slovenia 3
Spain 59
Sweden 4
United Kingdom 12
Total 394
Profile Views
Before Event10147
After Event 3545