ICTurkey2016

Reimbursement Process

if you are a researcher, academic, industry professional or policy expert coming from either the public or private sector (including SMEs) from an EU Member State or Associated Country, we may be able to reimburse you for your travel to Istanbul and your accommodation. If you are interested you have to provide a meaningful "Cooperation Profile" indicating your proposal idea for the upcoming ICT calls and the role you want to play, coordinator or partner. This profile is the basis of our decision to accept your attendance at the event.

If you want to be reimbursed (travel and hotel) you have to complete a simple presentation template based on your "Cooperation Profile" and submit that to us before November 21.

Please note that the objective of the event is to establish new partnership for proposals in the upcoming ICT calls. In order to be eligible for reimbursement you must outline a concrete proposal idea with a clear reference to one of these calls (see the topic list in the agenda) in your "Cooperation Profile". 

  1. If you have not done it yet, complete your profile in this web site.
  2. Download and complete this presentation template.
  3. Send it back to: ICTurkey2016@turkeyinH2020.eu.
  4. Your presentation will be reviewed and you will be informed through e-mail if you are eligible for reimbursement.
  5. Please note that once you are approved for reimbursments you need to sent to us your invoices. You should follow the instructions on this document and use this form.

Unfortunately, participants from Turkey are not eligible for reimbursement according to Project rules.

Bilateral Meetings - How It Works

Timelines 

 Task 

  Description

27 Sep – 21 Nov

 Registration

 Publish your Cooperation Profile &
 collaboration wishes

  1. Declare your interest in this event by registering and publishing your collaboration offering.
  2. Selection of attendees for participation will be based on the cooperation profile: We will inform you about the acceptance and also about eligibility for travel support.
  3. The better your profile the more meeting requests you will receive.
26 Oct – 26 Nov  Book B2B meetings
  • Browse the participant list and book meetings with companies you are interested in.
  • Send meetings requests to selected participants of your choice.
  • Meeting requests are treated as accepted as long they are not declined.
27 Nov  Personal meeting schedule
  • Two weeks before the event you receive your preliminary meeting schedule by email.

30 Nov

 Bilateral
 face-2-face meetings 

  • You receive your updated schedule at the reception desk.
  • Your schedule contains time and table number of each single meeting.


A matchmaking event is a quick and easy way to meet potential cooperation partners. People meet and greet at high speed. 15 minutes are usually enough to build connections, then the bell rings and the next talk starts.

The workflow in detail

1) Online registration

Register online and submit your own cooperation profile.

In your profile you can state what kind of technology/product/expertise you are offering, what kind of cooperation you are looking for and which ideas you would like to discuss with potential collaboration partners.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive.
Your Cooperation Profile is your business card, therefore spend some minutes to insert a high quality and meaningful profile.

2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification
You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential project partners.

Booking of bilateral meetings
Once you have found the most promising project partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule
A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation

In case you have meetings the organizer needs to be sure that you will attend the event. Therefore please confirm or cancel your participation once you are asked to confirm. Just log in to the b2match site, go to 'Settings' and check the 'Participation confirmed' box. Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

 

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

  • names of your conversation partners
  • number of table for each meeting

Our staff will be at your disposal during the whole matchmaking event.

 

 

Registration
closed since 23 Nov 2016
Schedule
Registration 27 Sep – 23 Nov
Meeting Selection 26 Oct – 27 Nov
Event 30 Nov
Details
Language English
Venue Radisson Blu Hotel, Istanbul Sisli
Bilateral Meetings
Participants 263
Meetings 565
Participants
Belgium 4
Croatia 2
France 3
Germany 7
Greece 10
Hungary 1
Israel 2
Italy 1
Luxembourg 2
Malta 1
Montenegro 1
Netherlands 2
Norway 3
Poland 4
Romania 3
Serbia 1
Slovenia 1
Spain 3
Sweden 1
Switzerland 2
Tunisia 12
Turkey 267
Ukraine 2
United Kingdom 5
Total 340
Profile Views
Before Event9961
After Event 7647
Total17608