H2020 Transport Call 2018

Bilateral Meetings - How It Works


A matchmaking event is a quick and easy way to meet potential cooperation partners. Few minutes are usually enough to build connections, then the bell rings and the next talk starts.
Still curious about the process? You can check the following video prepared by Enterprise Europe Network.
What is a Brokerage Event? (YouTube Video)

A matchmaking event is a quick and easy way to meet potential cooperation partners. People meet and greet at high speed. 20 minutes are usually enough to build connections, then the bell rings and the next talk starts.

 

Please be aware that Bilateral meetings may be limited due to time constraints

 

Timelines 

 Task 

  Description

17th Oct.

 Registration

 Publish your business focus &
 collaboration wishes

  1. Register
  2. Publish your organisational focus and your collaboration wishes
    The better your profile the more meeting requests you will receive
6th Nov.

Registration closes

 
7th Nov.
-19th Nov.
 Book B2B meetings
  • Send meetings requests to selected participants of your choice
  • Meeting requests are treated as accepted as long they are not declined
20th Nov. Preliminary agenda
  • You receive the preliminary agenda with meetings.

20th Nov.

- 26th Nov.

Checking personal meetings
  • You can accept/deny requested  meetings
27th  Nov. 2nd draft agenda
  • You receive the second draft agenda

27th Nov.

– 29th Nov.
Fine tune of scheduled meetings
  • Fine tune of scheduled meetings
Early Dec.  Personal meeting schedule
  • You receive your final agenda with meeting schedule and information.

13th Dec.

 Bilateral
 face-2-face meetings 

  • It is possible for you to receive your updated schedule and information at the reception desk. Anyway, in order to avoid queues and delays, we enforce you to bring your own agenda printed out.
  • Your schedule contains time and table number of each single meeting.
  • PS: Every successful co-operation starts with a first contact

The workflow in detail

1) Online registration

Register online and submit your own cooperation profile.

In your profile you can state what kind of technology/product/expertise you are offering, what kind of cooperation you are looking for and which ideas you would like to discuss with potential collaboration partners.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive.
Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningfull profile.

2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification
You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential business partners.

Booking of bilateral meetings
Once you have found the most promising business partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule
A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation
In case you have meetings the organizer needs to be sure that you will attend the event. Therefore please confirm or cancel your participation once you are asked to confirm.
Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

 

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

  • names of your conversation partners
  • number of table for each meeting

Our staff will be at your disposal during the whole matchmaking event.

 

Registration
closed since 7 Nov 2017
Organisers
Schedule
Registration 17 Oct – 7 Nov
Meeting Selection 7 Nov – 3 Dec
Event 13 Dec
Details
Language English
Costs Free of charge
Venue Rue de la Loi 170
Brussels, Belgium
Bilateral Meetings
Participants 281
Meetings 364
Participants
Austria 1
Belgium 41
Bulgaria 1
Croatia 1
Cyprus 6
Czech Republic 2
Denmark 3
Finland 4
France 29
Germany 27
Greece 7
Hungary 7
Ireland 8
Israel 1
Italy 39
Latvia 2
Lithuania 2
Luxembourg 4
Malta 1
Netherlands 13
Norway 7
Others 2
Poland 6
Portugal 16
Romania 1
Russia 1
Serbia 3
Slovenia 2
Spain 83
Sweden 3
Switzerland 2
Turkey 19
Ukraine 15
United Kingdom 11
Total 370
Profile Views
Before Event15777
After Event 5944
Total21721