Food & Wine 2016

Bilateral Meetings - How It Works

 

Timelines 

 Task 

  Description

11 May

 

 Registration

 Publish your business focus &
 collaboration wishes

  1. Register (for Rioja companies: until 14 April)
  2. Publish your organisational focus and your collaboration wishes
    The better your profile the more meeting requests you will receive
13 May

Deadline to Book B2B meetings 

Additional agenda of visits to Rioja companies (to be booked only by importers)

  • Send meetings requests to selected participants of your choice
  • Meeting requests are treated as accepted as long they are not declined
16 May Personal meeting schedule (provisional)
  • You receive your pre-liminary meeting schedule by email

1- 2 June 

Bilateral  face-2-face meetings and visits to Rioja companies.

  • You receive an updated schedule several days before the event
  • The schedule shows time & table numbers of your meetings


A matchmaking event is a quick and easy way to meet potential cooperation partners.
People meet and greet at high speed. 30 minutes are usually enough to build connections, then the bell rings and the next talk starts.

 

The workflow in detail

1) Online registration

Register online and submit your own cooperation profile.

Producer company: In your profile you can state a description of your company /product and trademarks; and valuable information about your competitive advantages and commercial offer to attract the interest of commercial agents (quality certifications, relevant clients or prizes, channels of distributions searched, experience in external markets if applicable, countries of interest etc)

Importers: In your profile you can state a description of your business, your interest attending the event (products of your interest), products and trademarks you are now commercialising and country of origin; Distribution channel you address to, or you represent (clarify): Wholesaler, hypermarkets, Supermarkets/ Hotels and Restaurants/ Gourmet and / Food Chains/ Other.. Also concrete requirements that products and companies must comply to work with them.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive.
Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningfull profile.

2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification
You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential business partners.

Booking of bilateral meetings
Once you have found the most promising business partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule
A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation
In case you have meetings the organizer needs to be sure that you will attend the event. Therefore please confirm or cancel your participation once you are asked to confirm.
Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

 

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

  • names of your conversation partners
  • number of table for each meeting

Our staff will be at your disposal during the whole matchmaking event.

 

 

Registration
closed since 26 May 2016
Schedule
Registration 15 Mar – 26 May
Meeting Selection 12 May – 30 May
Event 1 Jun – 2 Jun
Details
Language English
Costs Only Spanish companies: 470 € (+21% VAT)
Venue Calle San Millán 23-25
Logroño, Spain
Bilateral Meetings
Participants 100
Meetings 603
Participants
China 6
Denmark 2
France 6
Germany 5
Japan 1
Netherlands 1
Poland 5
Russia 9
Spain 59
United Kingdom 2
United States 5
Total 101
Profile Views
Before Event7516
After Event 2957
Total10473